Sales\Purchases Ledger
How to print a Remittance Advice
How to print out a Remittance Advice from SFM: Supplier > Print button > Remittance Advice Select the Reference number* of the selected Range of Payments to print out the Remittance. *
How to Reverse a Sales/Purchases Transaction in SFM
Reversing Entries in SFM Once users confirm an entry in SFM, they cannot modify any of its elements. The only available option is to reverse the entire transaction and re-post it with the correct values. The system supports both simple reversals and ...
How to Add Custom Footers per Client basis
If you want to apply the same footer across all your invoices or the same footer across all your statements, please refer to this article: How to insert document footers in SFM If you need to use different footers for specific clients, SFM also ...
Posting Sales Write Offs
When applying payments to invoices, you can include a small write-off to ensure the entire payment is allocated even if there are slight rounding differences or remaining cents. Write Off during a Sales Receipt Allocation Here are the steps how to ...
Ageing Report vs Ageing History Report
What is the main difference when generating the Ageing vs Ageing History report ? The Ageing report displays the exact figures based on user allocations. The Ageing History Report allocates entries based on the oldest entry first, rather than client ...
Import Entity Gateway in SFM
The Shireburn Financial Manager (SFM) provides facilities to allow interfacing of third-party applications for the posting of entity data into SFM. The system supports XML, Excel and comma delimited Text (.CSV ) formats. The Entity Importation ...
How to Export or Import Entity Details in SFM
In this article, you will learn about exporting and importing entity details into SFM. The process is the same for both client entities and supplier entities. Remember to access Current Year > Sales > Client Maintenance for clients, and Current Year ...
Printing a Transaction List for Selected Accounts
Current Year > Sales > Client / Supplier Maintenance Press SPACE BAR on your keyboard to highlight and select one or multiple accounts Press the Printer button Select Transaction List Report .. This will only print out a transaction list report of ...
How to create a Supplier Account in SFM
To create a Supplier account on SFM: Go to Current Year > Purchases > Supplier Maintenance. Press on the plus (+) sign on the top left of the screen. This will take you to the Supplier Details tab. In the Details sub-tab, input the details for the ...
How to create a Client Account in SFM
To create a Client account on SFM: Go to Current Year > Sales > Client Maintenance. Once the Client Maintenance window is open, press on the plus (+) sign on the top left of the screen. This will take you to the Client Details tab. In the Details ...
Add more Details to your Invoice using Free Text
Navigate to SFM > Current or Previous year > Posting > Invoice. After inputting invoice items and details, clicking the Copy Items to Free Text Items icon. Once the items have been copied, click on Edit to amend or add more text to your item. You can ...
How to Restore an Archived Sales/Purchases Transaction to the Current Year
To restore an archived transaction back to the previous year, follow these steps: Select Archive > Sales or Purchases > Audit Trial. Find and select the Sys Ref transaction you need to restore/reverse. Press the Restore button (make sure to restore ...
Using Posting Info in SFM for Internal Communications
SFM provides a tool that allows you to send pop-up reminders to other users in your system. You can compose Posting Info messages in client/supplier maintenance windows that will appear as pop-up message during sales/purchase transaction posting. ...
How to Reverse an Allocated Transaction in SFM
When a transaction is Allocated, a reversal cannot be done unless the entry is fully De-Allocated. To reverse an allocated transaction in Client or Supplier Maintenance, follow these steps below: Go on the Client or Supplier List. Select the Client ...
Creditor control functionalities in SFM
There is a combination of functionalities for you to use to help you keep track of important dates or notes relevant to particular clients. By utilizing the follow up field and the free text form in the Client Maintenance window, and by using the ...
How do I allocate unallocated entries in SFM?
SFM has a tool (available both in the sales and purchase ledger) that cycles through all the entities that have unallocated entries and enable you to allocate them. Below are instructions on how this is done. 1. Select the first entity in the Grid. ...
Reprint Sales and Purchase documents
SFM allows you to print of the following documents that can be sent to your clients or suppliers: Sales Invoices, Cash Sales, Credit Notes and Cash Returns – Free Text Sales Receipts Supplier Remittance While posting the above transaction, the system ...
How do I Post an Invoice or Credit Note in the previous year?
A user can post sales transactions in the previous year by going to Previous Year Menu > Purchases > Postings. Every time a transaction is posted in the previous year, the Update Opening Entries option under the Previous Year menu is enabled, and the ...
How can I print a Purchase Ageing Report up to a given date?
A user can print a purchases ageing report across different financial years. The report is called Ageing History, and it is found in the Reporting list under the Sales and Purchases Ledgers When this report is chosen, the user is given the print ...
How can I set the captions of address lines?
The five address lines of the Clients/Suppliers can be custom set or changed from the Company Maintenance screen (Current Year > Utilities > Company Maintenance).
How do I print sales transactions across different financial years?
As from SFM Version 2.0.8.56, a user can print sales transactions across different financial year. The report to achieve this is called Transactions for All Accounts, and it is found in Current Year > Sales > Client's Reports > Transaction History ...
How can I print a Sales Ageing Report up to a given date?
A user can print a Sales Ageing Report across different financial years. The report is called an Ageing History, and it is found in the Reporting list under the Sales and Purchases Ledgers. When this report is chosen, the user is given the print ...
How do I print purchases transactions across different financial years?
As from SFM Version 2.0.8.56, a user can print nominal transactions across different financial years. The report to achieve this is the called Transactions for All Accounts and is found from Current Year > Purchases > Supplier's Reports > Transaction ...
How do I display Client/Supplier Messages while Posting?
Client/Supplier Display Messages while Posting SFM now provides an option to display messages to the user while posting entries at the Sales and Purchase Ledgers. The system provides a message to be display while posting sales/purchase documents and ...
Error: "Allocation in Progress for Entity" when allocating entries in SFM
Problem Error: "Allocation in Progress for Entity" when posting an allocation. Environment SFM Purchase or Sales Unallocated Entries Solution Go to Client (Current Year > Sales > Client Maintenance ) or Supplier (Current Year > Purchases > Supplier ...
How do you write off accounts that show small balances?
The only way to write off accounts with small balances is to post and make an adjustment of the difference on the Client/Supplier and allocate them accordingly. The recommended account to use for these adjustments is the Write-Off account.