How to allocate unallocated entries in SFM

How do I allocate unallocated entries in SFM?


SFM has a tool (available both in the sales and purchase ledger) that cycles through all the entities that have unallocated entries and enables you to allocate them.
Below are instructions on how this is done.







    • Related Articles

    • Error: "Allocation in Progress for Entity" when allocating entries in SFM

      Problem Error: "Allocation in Progress for Entity" when posting an allocation. Environment SFM Purchase or Sales Unallocated Entries Solution Go to Client (Current Year > Sales > Client Maintenance ) or Supplier (Current Year > Purchases > Supplier ...

    • Deposits Unallocated payments on account in the SFM VAT reports

      Can I get the current amount of deposits/unallocated payments on accounts in SFM VAT reports? Answer:  From version 2.0.10.24 of SFM, you have the option to include the unallocated payments in the VAT report. The option to run a VAT Unallocated ...

    • Allocating unallocated entries before running the End Of Year

      After running the end of year in SFM, all outstanding entries including unallocated entries are brought forward to the new financial year. To minimise the number of these outstanding entries we suggest that one goes through all the entities that have ...

    • How to Reverse an Allocated Transaction in SFM

      When a transaction is Allocated, a reversal cannot be done unless the entry is fully De-Allocated. To reverse an allocated transaction in Client or Supplier Maintenance, follow these steps below: Go on the Client or Supplier List. Select the Client ...

    • Tracing a Journal entry from SFM to SIMS interface

      This article provides a step-by-step guide on how to trace a journal entry from SFM back to the source of the posting. In the below example, we have identified a journal entry through the Nominal Audit Trial listed as JR 000040 with values of €150 ...

    • Recent Articles

    • How to Reverse a Sales/Purchases Transaction in SFM

      Reversing Entries in SFM Once users confirm an entry in SFM, they cannot modify any of its elements. The only available option is to reverse the entire transaction and re-post it with the correct values. The system supports both simple reversals and ...

    • Setting Up BOV SEPA v9

      Before proceeding, please ensure you are using the latest version of SFM. Starting October 5th, 2025, Bank of Valletta (BOV) will begin processing live transactions using the new SEPA file format (version 9). The older version 3 format will no longer ...

    • How do I process a Nominal Reconciliation?

      Procedure for Reconciling a Nominal Account (Current Year > Nominal > Nominal Reconciliation) Account Field: Select the relevant Nominal Account from the drop-down menu that you wish to reconcile. Details Field: Enter any necessary free text in the ...

    • How to Update SFS

      For optimal results, update SFS directly from the server. Important notes before updating: - All Users: Log out of SFS, SIMS and SFM (if applicable). - Remote Desktop Users: Log out of SFS, SIMS and SFM before disconnecting from the remote session. ...

    • How to Add Custom Footers per Client basis

      If you want to apply the same footer across all your invoices or the same footer across all your statements, please refer to this article: How to insert document footers in SFM If you need to use different footers for specific clients, SFM also ...

    • Popular Articles

    • How do I process an End Of Year in SFM?

      Overview SFM allows posting into two financial years simultaneously. This means that users do not need to finalise 2024 before starting to post entries into 2025. The end of year procedure will move the “Current Year” data into the "Previous Year". ...

    • Do I need to Process an End-of-Year in SIMS?

      SIMS does not require an end of year procedures to be run. However, SIMS controls users to only allow posting of transactions, such as sales invoices, cash sales, adjustments and purchases, within a range of dates referred to as the Posting Period. ...

    • How to setup a System Control Account in SFM? (Bank Account, Cash Account, Stock Control, etc...)

      Create the Account in your Chart of Accounts as seen below. Please make sure you use the code depending on your Heading and Sub-Heading digits. After creating the account, you need to specify the account as a System Control Account. Go to Support > ...

    • How to reset your Shireburn remote desktop service (RDS) account password

      The password for the Shireburn RDS Account used to connect to RDS server is set to expire after 90 days. A notification is provided to the user daily starting 5 days prior to the expiry date. In order to change password, the following steps need to ...

    • SIMS - User Manual

      The attached PDF includes the necessary functions and features of SIMS to get you started. SIMS User Manual.pdf