How to run a data validation on SFM

How to run a data validation on SFM

The SFM Data Validity utility ensures that all transactions posted were posted correctly and that the Trial Balances entries match perfectly.  

To run a data validation on SFM, follow these steps:
- Select the Year: Choose either "Current Year" or "Previous Year" depending on which data you want to validate.
- Navigate to Utilities: Click on the "Utilities" option.
- Access Data Validity: Select "Data Validity" from the menu.



After you press "Data Validity," a window will open.

In this window, you'll need to press the "Validate" button to start the data validation process.




    • Related Articles

    • How to Reindex SFM

      The Reindex Application Data files option performs a Reindex of those data files related only to the particular company which is in use. These data files include the company and system data files. This process also clears the Number of Logins field ...
    • How to Install SFM

      Installing SFM To install SFM, follow the below steps: Launch SFM.exe. Press Next and accept the terms of service. You may need to install .net framework 3.5 when doing this as your device may not have it installed. Leave the install folder path as ...
    • Customizing Grids in SFM

      Customizing and saving data grids in SFM All forms in SFM (windows containing data) can be customized to your liking, enabling you to have optimal usability of your SFM system. SFM provides options for you to add, remove, and move columns around on ...
    • Import Entity Gateway in SFM

      The Shireburn Financial Manager (SFM) provides facilities to allow interfacing of third-party applications for the posting of entity data into SFM. The system supports XML, Excel and comma delimited Text (.CSV ) formats. The Entity Importation ...
    • Inserting a Logo to SFM Documents

      The user can upload their own logo to the following document templates: Sales Invoice/Credit Note/Cash Sales & Cash Returns Client Receipts Client Statement Supplier Remittance The image type should be a PNG (.png), JPG/JPEG (.jpg/.jpeg), or bitmap ...
    • Recent Articles

    • How to Reverse a Sales/Purchases Transaction in SFM

      Reversing Entries in SFM Once users confirm an entry in SFM, they cannot modify any of its elements. The only available option is to reverse the entire transaction and re-post it with the correct values. The system supports both simple reversals and ...
    • Setting Up BOV SEPA v9

      Before proceeding, please ensure you are using the latest version of SFM. Starting October 5th, 2025, Bank of Valletta (BOV) will begin processing live transactions using the new SEPA file format (version 9). The older version 3 format will no longer ...
    • How do I process a Nominal Reconciliation?

      Procedure for Reconciling a Nominal Account (Current Year > Nominal > Nominal Reconciliation) Account Field: Select the relevant Nominal Account from the drop-down menu that you wish to reconcile. Details Field: Enter any necessary free text in the ...
    • How to Update SFS

      For optimal results, update SFS directly from the server. Important notes before updating: - All Users: Log out of SFS, SIMS and SFM (if applicable). - Remote Desktop Users: Log out of SFS, SIMS and SFM before disconnecting from the remote session. ...
    • How to Add Custom Footers per Client basis

      If you want to apply the same footer across all your invoices or the same footer across all your statements, please refer to this article: How to insert document footers in SFM If you need to use different footers for specific clients, SFM also ...
    • Popular Articles

    • How do I process an End Of Year in SFM?

      Overview SFM allows posting into two financial years simultaneously. This means that users do not need to finalise 2024 before starting to post entries into 2025. The end of year procedure will move the “Current Year” data into the "Previous Year". ...
    • Do I need to Process an End-of-Year in SIMS?

      SIMS does not require an end of year procedures to be run. However, SIMS controls users to only allow posting of transactions, such as sales invoices, cash sales, adjustments and purchases, within a range of dates referred to as the Posting Period. ...
    • How to setup a System Control Account in SFM? (Bank Account, Cash Account, Stock Control, etc...)

      Create the Account in your Chart of Accounts as seen below. Please make sure you use the code depending on your Heading and Sub-Heading digits. After creating the account, you need to specify the account as a System Control Account. Go to Support > ...
    • How to reset your Shireburn remote desktop service (RDS) account password

      The password for the Shireburn RDS Account used to connect to RDS server is set to expire after 90 days. A notification is provided to the user daily starting 5 days prior to the expiry date. In order to change password, the following steps need to ...
    • How to run the SIMS Archive process

      The SIMS Archive function reduces the size of the data store in Live by splitting the same data set in a different database, within the same company. This process improves the SIMS performance as it compacts the Live data set. Users can then access ...