Cannot archive VAT Return due to unprocessed transactions in SFM gateway

Cannot archive VAT Return due to unprocessed transactions in SFM gateway

Problem

Archiving VAT return and not allowing user due to unprocessed transactions in SFM gateway.  The SFM Gateway has transactions that are pending import.

Environment

SFM Gateway in SFM.

Solution

  1. Open SFM.
  2. Go to Current Year > Utilities > Import Gateway.
  3. Import transaction.

Cause

Check the Errors in the Import from the Import Gateway window for the root cause of this issue.

    • Related Articles

    • Cannot archive VAT Return due to unprocessed transactions in POS gateway

      Problem Archiving Vat return and not allowing user due to unprocessed transactions in POS gateway.  The POS Gateway has transactions that are not in SIMS, probably created in POS.  Environment POS Gateway in SIMS Solution Open SIMS. Go to Main > ...

    • Import Gateway - Transactions

      The Shireburn Financial Manager (SFM) provides facilities to allow the importing of accounting data from third-party applications and/or your own work sheets into SFM. The options include the import of Nominal, Sales and Purchase transactions. ...

    • How do I Re-Print a Closed VAT return?

      SFM provides an option to re-print VAT reports for proceed VAT returns whenever required. When you run a VAT return on SFM, the system allocates a unique return number and archives all the transactions linked to this return number so all the ...

    • Import Entity Gateway in SFM

      The Shireburn Financial Manager (SFM) provides facilities to allow interfacing of third-party applications for the posting of entity data into SFM. The system supports XML, Excel and comma delimited Text (.CSV ) formats. The Entity Importation ...

    • Error: "Last Vat Return was not completed successfully" when posting a Purchases Invoice

      Problem Error: "Last Vat Return was not completed successfully" when posting a Purchases Invoice Environment SFM Solution Reverse the VAT Return from Archive and re-process the VAT Return on Current Year once again. Follow the guide How do I run a ...

    • Recent Articles

    • How to Reverse a Sales/Purchases Transaction in SFM

      Reversing Entries in SFM Once users confirm an entry in SFM, they cannot modify any of its elements. The only available option is to reverse the entire transaction and re-post it with the correct values. The system supports both simple reversals and ...

    • Setting Up BOV SEPA v9

      Before proceeding, please ensure you are using the latest version of SFM. Starting October 5th, 2025, Bank of Valletta (BOV) will begin processing live transactions using the new SEPA file format (version 9). The older version 3 format will no longer ...

    • How do I process a Nominal Reconciliation?

      Procedure for Reconciling a Nominal Account (Current Year > Nominal > Nominal Reconciliation) Account Field: Select the relevant Nominal Account from the drop-down menu that you wish to reconcile. Details Field: Enter any necessary free text in the ...

    • How to Update SFS

      For optimal results, update SFS directly from the server. Important notes before updating: - All Users: Log out of SFS, SIMS and SFM (if applicable). - Remote Desktop Users: Log out of SFS, SIMS and SFM before disconnecting from the remote session. ...

    • How to Add Custom Footers per Client basis

      If you want to apply the same footer across all your invoices or the same footer across all your statements, please refer to this article: How to insert document footers in SFM If you need to use different footers for specific clients, SFM also ...

    • Popular Articles

    • How do I process an End Of Year in SFM?

      Overview SFM allows posting into two financial years simultaneously. This means that users do not need to finalise 2024 before starting to post entries into 2025. The end of year procedure will move the “Current Year” data into the "Previous Year". ...

    • Do I need to Process an End-of-Year in SIMS?

      SIMS does not require an end of year procedures to be run. However, SIMS controls users to only allow posting of transactions, such as sales invoices, cash sales, adjustments and purchases, within a range of dates referred to as the Posting Period. ...

    • How to setup a System Control Account in SFM? (Bank Account, Cash Account, Stock Control, etc...)

      Create the Account in your Chart of Accounts as seen below. Please make sure you use the code depending on your Heading and Sub-Heading digits. After creating the account, you need to specify the account as a System Control Account. Go to Support > ...

    • How to reset your Shireburn remote desktop service (RDS) account password

      The password for the Shireburn RDS Account used to connect to RDS server is set to expire after 90 days. A notification is provided to the user daily starting 5 days prior to the expiry date. In order to change password, the following steps need to ...

    • How to run the SIMS Archive process

      The SIMS Archive function reduces the size of the data store in Live by splitting the same data set in a different database, within the same company. This process improves the SIMS performance as it compacts the Live data set. Users can then access ...