How to run the SIMS Archive process
The SIMS Archive function reduces the size of the data store in Live by splitting the same data set in a different database, within the same company. This process improves the SIMS performance as it compacts the Live data set.
Users can then access the archived data from Main > Switch to Archive to access data before the archived date., and back again from Main > Switch to Current to go back to live data.
The process is split in two parts, the Pre-Archive Check and the Archive process.
Before starting the Archive process:
- All users need to log out from SIMS.
- The POS Replicator Server has to be switched off.
- Make sure the latest version of SIMS is installed.
Pre-Archive Check
Please note that the Pre-Archive Check is available from Version 3.0.27. You can check your SIMS version by going from Help > About.
The Pre-Archive Check function can be triggered as follows:
- Go to Admin > Archive > Archive Data.
- From the pop-up, the option Pre-Archive Check will be available. If not, please update your SIMS to the latest version .
- Pressing on this option will run system checks on the various modules to make sure everything is set before the archiving. If everything is found ok will issue a report with no issue found and you can proceed with the archive.
- If issues are found in the system it will generate a report with all the data that needs to be fixed. Please send this report to Shireburn Support so that we can check this out.
Archiving Process
- To proceed with the Archive, tick the indicated red box to activate the calendar. Set the desired date and then press on the marked C to copy the date selected to all the modules.
- Tick all the modules you need to archive and press Start. Process time will vary according to the number of years selected and stock list qty.
- When the process is finished and all is ok it will give you the message below. A reindex is recommended after the archive as a check to confirm that the archive was successful.
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