How to import a Purchase Order into a Consignment (Receipts & Costings)

How to import a Purchase Order into a Consignment (Receipts & Costings)

Step 1 : Go to SIMS > Main > Purchases > Receipts & Costings.



Step 2 : In the Invoice List tab, choose the consignment required from the list.



Step 3: Click on the Invoice Lines tab, select Invoice Details and click on Import P/Order.



Step 4: If you know the purchase order number, enter it into the P/Order No field, or press Shift + ? to bring up the P/Order Search.



Step 5: Select PO from List.



Step 6: Fill in 'Import Purchase Order' as needed and press Import.



Step 7: In the next box, update details and prices if needed, and save. 



A pop-up will alert you that the PO has been imported successfully. 

If the PO items are received in full, then it will automatically be updated in the PO List as 'Closed'. If there are pending items, it will remain listed as 'Open'.


Related Articles:

    • Related Articles

    • How to amend consignment reference in Receipts and Costings

      To amend the consignment reference in Receipts and Costings: Clear the WinSIMS screen from any open windows; do not minimize but close all open WinSIMS windows. Without opening any new windows, go to Main > Purchases > Receipts and Costings, and ...
    • Reversing a consignment in SIMS

      Question: I just updated a consignment from the Receipt & Costing Module, can I reverse it? Answer: SIMS includes a function to enable users to reverse a consignment updated into stock. The option is available from the Receipt & Costing Module as per ...
    • How can I control different VAT codes on the same consignment?

      There are two main options to control VAT codes while posting a consignment. These can be set up depending on the type of trade performed by the company. The two settings are the following: Option 1: Default VAT code set on the Supplier The setting ...
    • Import Gateway - Transactions

      The Shireburn Financial Manager (SFM) provides facilities to allow the importing of accounting data from third-party applications and/or your own work sheets into SFM. The options include the import of Nominal, Sales and Purchase transactions. ...
    • Reprint Sales and Purchase documents

      SFM allows you to print of the following documents that can be sent to your clients or suppliers: Sales Invoices, Cash Sales, Credit Notes and Cash Returns – Free Text Sales Receipts Supplier Remittance While posting the above transaction, the system ...
    • Recent Articles

    • How to Reverse a Sales/Purchases Transaction in SFM

      Reversing Entries in SFM Once users confirm an entry in SFM, they cannot modify any of its elements. The only available option is to reverse the entire transaction and re-post it with the correct values. The system supports both simple reversals and ...
    • Setting Up BOV SEPA v9

      Before proceeding, please ensure you are using the latest version of SFM. Starting October 5th, 2025, Bank of Valletta (BOV) will begin processing live transactions using the new SEPA file format (version 9). The older version 3 format will no longer ...
    • How do I process a Nominal Reconciliation?

      Procedure for Reconciling a Nominal Account (Current Year > Nominal > Nominal Reconciliation) Account Field: Select the relevant Nominal Account from the drop-down menu that you wish to reconcile. Details Field: Enter any necessary free text in the ...
    • How to Update SFS

      For optimal results, update SFS directly from the server. Important notes before updating: - All Users: Log out of SFS, SIMS and SFM (if applicable). - Remote Desktop Users: Log out of SFS, SIMS and SFM before disconnecting from the remote session. ...
    • How to Add Custom Footers per Client basis

      If you want to apply the same footer across all your invoices or the same footer across all your statements, please refer to this article: How to insert document footers in SFM If you need to use different footers for specific clients, SFM also ...
    • Popular Articles

    • How do I process an End Of Year in SFM?

      Overview SFM allows posting into two financial years simultaneously. This means that users do not need to finalise 2024 before starting to post entries into 2025. The end of year procedure will move the “Current Year” data into the "Previous Year". ...
    • Do I need to Process an End-of-Year in SIMS?

      SIMS does not require an end of year procedures to be run. However, SIMS controls users to only allow posting of transactions, such as sales invoices, cash sales, adjustments and purchases, within a range of dates referred to as the Posting Period. ...
    • How to setup a System Control Account in SFM? (Bank Account, Cash Account, Stock Control, etc...)

      Create the Account in your Chart of Accounts as seen below. Please make sure you use the code depending on your Heading and Sub-Heading digits. After creating the account, you need to specify the account as a System Control Account. Go to Support > ...
    • How to reset your Shireburn remote desktop service (RDS) account password

      The password for the Shireburn RDS Account used to connect to RDS server is set to expire after 90 days. A notification is provided to the user daily starting 5 days prior to the expiry date. In order to change password, the following steps need to ...
    • How to run the SIMS Archive process

      The SIMS Archive function reduces the size of the data store in Live by splitting the same data set in a different database, within the same company. This process improves the SIMS performance as it compacts the Live data set. Users can then access ...