How to Post Purchase Transactions in the Voyage Ledger to Multiple Voyages and Non-Voyage Related Expenses
The Voyage Ledger allows you to post purchase transactions to multiple voyages as well as directly to nominal (non-voyage) expense accounts. Here's how to do it:
Access the Purchase Posting Window
- Navigate to Postings > Purchases.
- Select the type of transaction you wish to post.
Enter Supplier and Invoice Details
In the top section of the Purchase window, input the following:
- Supplier name
- Supplier Document Number (External Reference)
- Invoice Date
Add Invoice Line Items
In the bottom section of the window, begin entering the invoice line items.
Book Field Options:
- V – Voyage-Related Expenses (Default)
- N – Nominal (Non-Voyage) Related Expenses
Posting Voyage-Related Expenses (Book Type: V)
- Select "V" in the Book field.
- Enter a description of the expense.
- Choose the appropriate Voyage Analysis Code.
- In the Code field, select the Voyage Code (click the arrow to browse available voyages).
- Select the VAT Code and enter the expense amount.
- Click Save or press Enter to add the line item.
To post to another voyage, repeat the steps above and select a different Voyage Code.
Posting Non-Voyage Related Expenses (Book Type: N)
You can also post expenses directly to nominal accounts (e.g., office supplies, admin costs).
- Select "N" in the Book field.
- Enter a description of the expense.
- Choose a regular analysis code (optional).
- In the Code field, select the Nominal Account (click the arrow to search).
- Select the VAT Code and enter the expense amount.
Finalizing the Transaction
Once all line items are entered:
- Click the printer icon with the green tag (on the left side) to confirm and post the invoice.
The system will:
- Post voyage-related line items to the respective Voyage Accounts.
- Post non-voyage line items directly to the selected Nominal Expense Accounts.