Tracing a Journal entry from SFM to SIMS interface

Tracing a Journal entry from SFM to SIMS interface

This article provides a step-by-step guide on how to trace a journal entry from SFM back to the source of the posting.

In the below example, we have identified a journal entry through the Nominal Audit Trial listed as JR 000040 with values of €150 and €30.



Steps to identify the Journal Entry:

1. Navigate to SIMS > Admin > SFM Interface > SFM Export Audit



2. The following menu will display all export batches from SIMS to SFM. The Audit No is the same as the JR number found on SFM (in our example 000040).



3. Highlight the Export Audit by clicking on it > 
4. Print button (Toolbar) > Interface Reports for Current Export > Preview

In our example, from the preview report we determined that:
  1. The €150 entry were x2 (AA) Adjustment Add (note that the system sums the Totals in one transaction on SFM).
  2. The €30 entry was an (AD) Adjustment Deduct.
You can further trace the entries by accessing the SIMS audit Trial by navigating to SIMS > Main > Audits > Transactions. Through the Audit Trial, you can search for the Tranref and print the transactions from there.



Idea
To quickly locate a specific transaction in a multi-page report, use the Search function (Binoculars icon) and enter the exact transaction amount.