How to Archive Closed Voyages in SFM

How to Archive Closed Voyages in SFM

To archive closed voyages in the SFM system, follow these steps:

Navigation Path:
Current Year ➜ Voyages ➜ Closed Voyages Archiving ➜ Archive

The system will automatically start Archive all Voyages which are Closed.  Once the Closed Voyages Archiving process is initiated, all closed voyages will be archived. This action is comprehensive and cannot be undone for individual voyages.

Please ensure that all necessary reviews and data exports are completed before proceeding.


    • Related Articles

    • SFM Release Notes

      How to Update SFM 21st October 2025 | v.2.0.11.210 Job Transaction Analysis: Improvements to show Analysis Description in Sub-Totals. 20th June 2025 | v.2.0.11.209 BOV SEPA Update: If you are a BOV SEPA customer, please note that a new configuration ...

    • How to Post Purchase Transactions in the Voyage Ledger to Multiple Voyages and Non-Voyage Related Expenses

      The Voyage Ledger allows you to post purchase transactions to multiple voyages as well as directly to nominal (non-voyage) expense accounts. Here's how to do it: Access the Purchase Posting Window Navigate to Postings > Purchases. Select the type of ...

    • Cannot archive VAT Return due to unprocessed transactions in SFM gateway

      Problem Archiving VAT return and not allowing user due to unprocessed transactions in SFM gateway. The SFM Gateway has transactions that are pending import. Environment SFM Gateway in SFM. Solution Open SFM. Go to Current Year > Utilities > Import ...

    • How to Archive old containers in bulk (Batch Archive)

      The user can archive old containers in batch by going to: Main > Container Tracking > Domestic Stock User needs to click on the ADMINISTRATOR button and ask Shireburn Support for an access code.    After pressing the button [BATCH ARCHIVE], the user ...

    • How to run the SIMS Archive process

      The SIMS Archive function reduces the size of the data store in Live by splitting the same data set in a different database, within the same company. This process improves the SIMS performance as it compacts the Live data set. Users can then access ...

    • Recent Articles

    • Import - Fixed Assets

      The Shireburn Financial Manager (SFM) provides facilities to allow the importing of accounting data from third-party applications and/or your own work sheets into SFM. The options include the import of the Fixed Assets. Attached are the template and ...

    • Generating the INTRASTAT Report

      To generate the INTRASTAT report, follow the steps below: Install the Shireburn Franchises Module Navigate to the Installer Path \\amber\webshare\Installers\Shireburn\Franchises\ShireburnFranchises1.3.0.exe Run the Installer without enabling any ...

    • Sending Remittances in Bulk using e-Reports

      To send outstanding remittance advices in bulk, follow these steps: Navigate to the Remittance Advices Section Go to: - Current Year > Sepa > Sepa Maintenance - Sepa Tab (on top) - Highlight Sepa - Print > Remittance Open the e-Reports Module In the ...

    • How to Reverse a Sales/Purchases Transaction in SFM

      Reversing Entries in SFM Once users confirm an entry in SFM, they cannot modify any of its elements. The only available option is to reverse the entire transaction and re-post it with the correct values. The system supports both simple reversals and ...

    • Setting Up BOV SEPA v9

      Before proceeding, please ensure you are using the latest version of SFM. Starting October 5th, 2025, Bank of Valletta (BOV) will begin processing live transactions using the new SEPA file format (version 9). The older version 3 format will no longer ...

    • Popular Articles

    • How do I process an End Of Year in SFM?

      Overview SFM allows posting into two financial years simultaneously. This means that users do not need to finalise 2024 before starting to post entries into 2025. The end of year procedure will move the “Current Year” data into the "Previous Year". ...

    • Do I need to Process an End-of-Year in SIMS?

      SIMS does not require an end of year procedures to be run. However, SIMS controls users to only allow posting of transactions, such as sales invoices, cash sales, adjustments and purchases, within a range of dates referred to as the Posting Period. ...

    • How to setup a System Control Account in SFM? (Bank Account, Cash Account, Stock Control, etc...)

      Create the Account in your Chart of Accounts as seen below. Please make sure you use the code depending on your Heading and Sub-Heading digits. After creating the account, you need to specify the account as a System Control Account. Go to Support > ...

    • How to reset your Shireburn remote desktop service (RDS) account password

      The password for the Shireburn RDS Account used to connect to RDS server is set to expire after 90 days. A notification is provided to the user daily starting 5 days prior to the expiry date. In order to change password, the following steps need to ...

    • SIMS - User Manual

      The attached PDF includes the necessary functions and features of SIMS to get you started. SIMS User Manual.pdf