Managing BCRS Purchase Charges in SIMS

Managing BCRS Purchase Charges in SIMS

Introduction

All purchases in SIMS are only allowed to inventory products and not to non-inventory items.  With the implementation of BCRS from Monday 14th November 2022, and if you purchase products that fall within this new scheme, you will be charged by your suppliers the equivalent purchase quantities of bottles and containers on the purchase invoice.

SIMS Purchase Process

For you to manage and reconcile the purchase invoice amount, we recommend the following:
  1. Create a New Stock Card which will be exclusively used for the purchases of BCRS products. It is recommended to use the Stock Code 'PURCHASEBCRS' – PURCHASES BCRS and mark it as an inventory item.
  2. No VAT will be charged on BCRS purchase value; hence you may want to allocate a new Stock Group (Support Menu > Stock Groups) for this item to better manage the purchase process.


  1. You will make use of this item to enter into SIMS the purchase quantities and values as detailed on your supplier’s invoice manually.  This will only affect local purchases and not import of products.
  2. As this PURCHASEBCRS is an inventory item, it will accumulate quantities and values which will affect your stock valuation.  It is therefore required that you periodically process an Adjustment Deduct with the quantity in stock. We strongly suggest that you process this adjustment at least every month to clear the valuation amount and offset the sales of the BCRS charges to your clients were applicable.

For better reporting, we suggest that you create a new Analysis Code (Support Menu > Analysis Codes) called 'BCRS' and use the analysis in the Adjustment Deduct process.

 

SIMS to SFM Full Interface Users

  1. The entries linked to the BCRS Purchases will be updated in SFM to your Stock Control Account. 
  2. The entry of the Adjustment Deduct will remove the BCRS purchase value from your Stock Control Account and post the debit in the Stock Adjustment Account which normally is a Profit & Loss account.
  3. Should you want to remove the BCRS entry from your Stock Adjustment account, you will require to post the normal journal from SFM to credit the adjustment amount and debit your preferred nominal account code.

Related Articles:
BCRS User Manual